The mission of the Millburn Free Public Library is to fulfill the educational, informational, cultural and recreational needs of the community by providing open and equal access to services and library materials in various formats.
GENERAL MEETING ROOM POLICY
The Library's meeting room facilities are to be used to enhance the educational, cultural and community life of the residents of Millburn Township, in accordance with the Library’s mission and the American Library Association’s “Library Bill of Rights” which states, “Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.”
The Library reserves the right to prioritize meeting room use based on the following criteria:
1. Library meetings or Library-sponsored programs
2. Millburn Township official meetings (including Millburn Public School-related meetings).
3. Groups and organizations based in Millburn Township
4. Other groups and organizations (among whose membership there must be a Township resident or Library cardholder) subject to the provisions below or to any modifications that may be made by the Library's Board of Trustees
Auditorium: Chairs only, audience style: 215 chairs. Tables & Chairs: 144 (18 tables, 8 chairs/table)
Meeting Room B: 29 fully opened divider; 14 each divided side
Williamsburg Room: 25
Reservations, payments and cancellations:
Rooms may be reserved on a first-come, first-serve basis. A reservation is not secured until a receipt has been issued to you by the Millburn Free Public Library, showing your name, the date of the reservation and the name of the room reserved.
Payment of applicable fees must be made to the library no later than seven (7) days in advance of the event. Proof of non-profit status may be required.
Failure to make payment within 7 days will result in a cancellation of the reservation. If your reservation is cancelled, you may re-book, provided that the space has not been booked by another organization. In all cases, all fees must be paid in full before access to the space will be granted.
If the scheduled usage is less than 7 days from the time of booking, payment must be made at the time of booking.
If your program or event is cancelled, please inform the Millburn Library right away.
If the Millburn Library should close due to a facility or weather emergency, every effort will be made to notify the booking group, and fees already paid shall be reimbursed (or applied as a credit toward a future booking, if preferred). The library shall bear no responsibility for any associated program costs incurred by the booking group.
Advanced and recurring reservations:
Space cannot be reserved more than one year in advance, and recurring uses can be prearranged as follows:
One weekend must transpire between the final approved reservation in a series and the next booking.
Piano recital: The fixed fee is $300 for up to three hours, including room set-up.
Rehearsals: (For booked recitals only). $50/hour, or any part thereof
Piano access: $75/hour, or any part thereof.
Coffee Urn: $5.00. Organization provides coffee and accessories.
Refrigerator access: $10.00. Access begins day before program and must be emptied
The MFPL has built-in A-V equipment and free wireless Internet. You may bring your own laptop to connect to our built-in projector. The library can lend you a VGA cable for this. The library also has a dongle to convert Mac ports to VGA. Please notify us in advance of any needs and to arrange for an introductory session on the library’s A-V equipment.
Connect your laptop to our projector: No charge
Use of Library Laptop: $40.00
DVD Player: $10.00
Microphone & sound system: $10.00
Lectern with built-in sound: No charge
Millburn Township-based governmental organizations: No fee shall be charged to any Millburn Township-based governmental organization or department, including the Millburn Board of Education and any Board-of-Education recognized Parent-Teacher Organization. Proper application must still be made and access is based on availability.
No charge shall ever be levied for the use of a room as a polling place for primary or general elections.
The authority to revise this fee schedule is delegated by the Board of Trustees to the Library Director.
DAMAGE, INDEMNIFICATION, AND APPLICANT-HOLD-HARMLESS AGREEMENT
The undersigned agrees to assume responsibility for the preservation of order at said location and liability for any damage thereto and for the observance of all policies, rules and regulations of the Millburn Free Public Library and further release Millburn Township, the Millburn Free Public Library, and their respective officials, employees, and agents (collectively the Township parties) from any liability of any kind whatsoever arising out of participation, organization and/or sponsoring of said activity. The undersigned further agrees to indemnify and hold harmless all of the Township parties from and against any and all actions, causes of action, losses, damages, liabilities, and claims, and all fees, costs and expenses of any kind related thereto (including without limitations, reasonable attorney's fees), arising out of or resulting from claims based upon or related to participation, organization and/or sponsorship of said activity
I HAVE RECEIVED AND READ THE MILLBURN FREE PUBLIC LIBRARY'S USE & RENTAL POLICY AND UNDERSTAND THAT I AM PERSONALLY RESPONSIBLE FOR MY GROUP'S ADHERENCE TO SAME.